Skip to content

 Terms & Conditions of Hire   (Updated May 2025)

1. The Hirer shall not sub-let or use the premises for any unlawful or unauthorised purpose, or carry out any activities that might render ineffective the insurance policies covering the premises or persons using them. The hirer must be at least 18 years of age and is responsible for -

  • Supervision of the premises, the fabric and the contents, and for the behaviour of all persons using the premises.
  • Obtaining any appropriate licences for planned activities e.g. sale of alcohol on the premises.
  • Ensuring they are appropriately insured for any activities carried out in the hall, and that any equipment hired for use (eg bouncy castles/sound equipment etc) are similarly insured. 
  • Observing the fire regulations within the building.

2. Car Parking
Please be aware that car parking facilities are limited, with one disabled space provided. Do not obstruct the main Glasgow Road or neighbouring properties. The booking secretary will be able to advise you of nearby parking options.

3. Cancellation arrangements / fees

Regular bookings
If you have a regular booking but are cancelling a particular date, please inform the booking secretary at least 48 hours in advance. This allows us to manage the heating more economically. In exceptional circumstances we may ask our regular groups to be flexible and accommodate a special event. This would be requested well in advance.

Parties/Bookings longer than 1 hour
If you need to cancel or request an amended date for your event, please do so at least 2 weeks before your booking, via the booking secretary. This allows us to accept another booking request for that date and also manage the heating more economically. Cancellations made 2 weeks or less from hire date will be charged 50% of hire fee. 1 week or less from hire date will be charged 100% of hire fee. 

Wedding bookings  / large events.   
Cancellations made 8 weeks or less prior to event will be charged 50% of total hire. 

4. Cleaning fee
Brushes, mops etc are provided in the kitchen cleaning cupboard. The club will be inspected after your event and if the facilities are left in a clean and acceptable condition, our invoice for any additional cleaning hours (max £36) will be waived.

5. Setting up and clearing
Arrangements for setting up and clearing after an event will be made on an individual basis.
For large functions requiring longer access pre and post event, arrangements / costs will be discussed at time of booking. Please note, in busy periods this space may have multiple users per day, therefore it should not be assumed that additional time can be taken, if not previously agreed.

6. Music and loud noise
Please be considerate of the residents who live close to the hall, especially when vacating premises.
All music must stop by 23.45 and premises vacated by 01.00
There is a noise monitor fitted within the venue. Please do not leave the fire door or windows facing car park open. Police will be contacted if noise levels are excessive

7. Decorating the hall
Please take care with decorations. i.e. do not use sellotape and blu-tack on painted or varnished surfaces as this will lift the paint. Use of any ladder by hall users, is at their own risk. All decorations including balloons must be removed before the end of arranged and paid clean up time.

8. Candles/Naked flames
You may not use candles or cause to be introduced any other form of naked flame (we have artificial, battery powered, candles are available for hire). Children’s birthday cakes with candles can be permitted by special arrangement if discussed at time of booking.

9. Smoke machines and similar
These are not permitted as they do set off the fire alarm and the fire service will automatically attend causing both a financial and reputational cost.

10. Electric Extension Cables/Multi point adapters
These are not permitted in the building unless fused at 3amps maximum

11. Lone use
If you are in the building on your own (eg during set up or clean up) you must read in advance and follow our Lone-User policy (see web site)

12. Damage or breakages

We understand that accidents can happen, but any breakages or damage to the property must be reported and will be charged for accordingly.

13. Sharing facilities
If booking only one area of the Club (e.g. reading room) you may need to share facilities i.e. car park and toilets with other users.   You can only use the kitchen if you have booked it.

14. Force Majeure
If due to circumstances beyond our control, (e.g. structural damage) the club has to cancel your booking, a full refund of any deposits will be made. We will not be responsible for any other costs or loss.